The OpenWater Blog

3 Ways Manual Processes are Holding You Back (and What to Change)

With all of the event technology now available, it comes as a surprise that any organization still relies on manual processes to manage their abstracts conference. Spreadsheets, binders, and even manual payments have slowed down organizations (possibly including your own) long enough.

Most organizations continue to rely on manual processes because they’re uncomfortable with the idea of moving all of their familiar systems onto a new platform. However, there is less of a learning curve than many think with abstracts software. More importantly, making the switch comes with a number of benefits in 3 key areas of any program.

In this article, we’ll explore how manual processes interfere with these 3 areas and why software makes it better.

The Registration Process

Attendees don’t want to wait in long lines and certainly don’t want additional steps in the process simply to register for your conference. This takes unnecessary time and hassle that sets attendees up for a negative experience both before and during your event.

Abstracts software automates the entire process by allowing you to customize registration forms so you only ask required information. Most importantly, attendees can check themselves in using the software and skip the lines at the event. This eliminates the hassle and potential issues inherent to the registration process and makes it simpler for you to stay on track and keep attendees satisfied.

Communications

How does your staff communicate with attendees, judges, and others related to your conference? Are they printing information? Or, perhaps they’re manually sending email after email to participants? Either way, manual communications waste time and money.

With abstracts software, everything you need to communicate with your audience is in one place. This means that whether you want to send an email or issue a difference system-wide notification, you can.

Data Collection and Analysis

Without collecting and analyzing data, you’ll have no way to gauge the relative success of your conference. Relatedly, manual processes make it difficult to examine trends in your data and, all too often, mean data sits around unused.

An integrated abstracts software system allows you to collect data and customize reports as you see fit. This might mean you analyze feedback from certain sessions, attendance at all the different speaker events, and even the number of cancellations. Regardless of what you need to measure, you can customize a report that works with the right abstracts software solution.

Stop Using Spreadsheets and Enter the World of Abstracts Software

With a limited learning curve and only benefits to be had, it’s time you stopped with the spreadsheets once and for all and turn to abstracts software.

There’s nothing to lose other than your existing inefficiencies.

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